Ontario Corporation

Understanding &  its Key Aspects for Success

Ontario Corporation —a powerful and promising business entity that has proven to be a game-changer for many entrepreneurs. In this article, we will explore the ins and outs of the Ontario Corporation, shedding light on its benefits, formation process, tax implications, and much more. Whether you’re an aspiring entrepreneur or a seasoned business owner, our expert insights will provide you with a deep understanding of the Ontario Corporation and its potential to drive success.

What is an Ontario Corporation?

An Ontario Corporation or Ontario Incorporation or Ontario Company is a legal business structure that allows entrepreneurs to establish a separate legal entity for their business in the province of Ontario, Canada. This corporation is distinct from its owners, providing them with limited liability protection and various tax advantages. Let’s delve deeper into the key aspects of the Ontario Corporation.

Benefits of Incorporating in Ontario

Incorporating your business in Ontario offers a wide array of advantages, making it an attractive option for entrepreneurs. Some of the benefits include:

Limited Liability Protection: One of the primary reasons entrepreneurs choose to form an Ontario Corporation is to safeguard their personal assets. In case of any legal liabilities for debts incurred by the business, the owners’ personal assets are protected.

Tax Flexibility: Ontario Corporations enjoy more tax planning opportunities compared to other business structures. The ability to split income, access tax deductions, and utilize tax credits can lead to substantial tax savings.

Enhanced Credibility: An Ontario Corporation often carries more credibility and professionalism in the eyes of customers, suppliers, and potential partners. It may open doors to better business opportunities.

Perpetual Existence: Unlike sole proprietorships or partnerships, corporations have perpetual existence, independent of their owners. This guarantees the company‘s stability and continuance.

Access to Capital: Corporations can raise capital more easily through the issuance of shares, attracting investors and facilitating business growth.

Ontario Corporation formation

Ontario Corporation Formation: Step-by-Step Guide

Forming an Ontario Corporation involves several essential steps. Let’s walk through the process to ensure a smooth and successful incorporation:

Step 1: Choose a Unique Business Name

Choosing a unique and distinguishable name is crucial for your Ontario Corporation. The name should not be similar to existing businesses and must comply with the regulations set by the Ministry of Government and Consumer Services.

Step 2: Conduct a Name Search and Reserve the name 

Before proceeding, conduct a name search to ensure the availability of your desired business name. The NUANS (Newly Upgraded Automated Name Search) system can help you check for name availability. NUANS Report is mandatory to incorporate Ontario Corporation. If you order a Ontario corporation with RegiCorp NUANS report is included in the package or you may do a name search by another NUANS Provider that will cost higher than RegiCorp.

Step 3: Prepare Articles of Incorporation

Draft the Articles of Incorporation, which outline the corporation’s basic information, share structure, and other essential details. You can use standard templates or seek legal assistance to create these documents. Articles of Incorporation also called Constitute of a Corporation.  That’s why we  offer 3 types of Articles of Incorporation (standard/ Advanced/ Customize). After filing Articles of Incorporation it is time consuming and costly to change. So, before proceed think twice which one is suitable for your corporation 

Step 4: File the Articles of Incorporation

File the Articles of Incorporation with the appropriate government authorities or Govt Authorized Agent and pay the necessary filing fees. This step officially registers your Ontario Corporation.

Step 5: How long will it take to file the Articles of Incorporation?

At RegiCorp you can file your Ontario Corporation just in 1 hour and will get your all documents in email that is enough to open a bank account. If you want you can get all your documents by mail at additional cost 

Step 6: Appoint Directors and Officers

Select directors and officers for your corporation. These individuals will oversee the company’s operations and decision-making. An Ontario Corporation must have at least 1 director.

Step 7: Set Up a Corporate Records Book or Minutes Book

Maintain a corporate records book to keep all important documents, such as the Articles of Incorporation, bylaws, meeting minutes, and shareholder information. This Record book is also called MInutes books. It’s mandatory and many banks require it to open a bank account. You may prepare it with a lawyer that is costly. But with Regicorp it is cheaper with Package

Step 8: Obtain Business Licenses and Permits

Depending on your business activities, you may need specific licenses and permits to operate legally in Ontario. Make sure you acquire all necessary licenses. 

Step 9: Obtain a Business Number and Register for Taxes

Acquire a Business Number (BN) from the Canada Revenue Agency (CRA) and register for applicable taxes, such as Goods and Services Tax (GST) or Harmonized Sales Tax (HST).

Step 10: Open a Business Bank Account

Establish a separate bank account for your Ontario Corporation to maintain clear financial records and transactions.

Step 11: Comply with Ongoing Requirements

Ensure your corporation remains compliant with the Ontario Business Corporations Act and other relevant legislation by filing annual returns and conducting regular meetings.

Tax Implications for Ontario Corporations

Understanding the tax implications of an Ontario Corporation is vital to optimize your business’s financial health. Here are some key points to consider:

Corporate Income Tax: Ontario Corporations are subject to corporate income tax on their profits. The federal corporate tax rate is combined with the provincial tax rate to determine the total tax payable.

Small Business Deduction: Eligible small businesses may qualify for the Small Business Deduction, reducing the overall tax burden on their active business income.

Capital Gains Tax: When an Ontario Corporation sells capital assets, such as real estate or investments, capital gains tax may apply on the profits made from the sale.

Dividend Tax Credit: Dividends received from other Canadian corporations are eligible for a dividend tax credit, reducing the tax liability on the dividend income.

HST Obligations: Ontario Corporations with annual revenues exceeding a certain threshold must register for and collect Harmonized Sales Tax (HST) from their customers.

FAQs about Ontario Corporation:

Q: What is the minimum number of directors required for an Ontario Corporation?

A: An Ontario Corporation must have at least one director. If you want you may add more directors later.

Q: Can a non-resident of Canada incorporate an Ontario Corporation?

A: Yes, a non-resident of Canada can incorporate an Ontario Corporation.

Q: Are Ontario Corporations required to hold annual meetings?

A: Yes, Ontario Corporations are required to hold annual meetings of shareholders and directors to discuss important business matters and financial reports.

Q: Can an Ontario Corporation be converted to a different business structure?

A:  Technically the answer is NO. But there is another way to convert an Ontario Corporation to another business structure, such as a sole proprietorship or partnership, by following the necessary legal procedures. That is costly. Before doing it please contact our Corporate specialist for legal compliances. 

Q: Is the liability of shareholders limited in an Ontario Corporation?

A: Yes, the liability of shareholders in an Ontario Corporation is limited to the amount they have invested in the corporation’s shares.


In conclusion, the Ontario Corporation presents a host of benefits for entrepreneurs looking to establish a robust and protected business entity. From limited liability protection to tax advantages, the advantages are substantial. However, successful incorporation requires careful attention to legal processes and ongoing compliance. By following the step-by-step guide and understanding the tax implications, you can set your Ontario Corporation on the path to success.

Remember, it’s essential to stay updated with the latest regulations and consult with legal and financial professionals when needed. We hope this article has provided you with valuable insights into the world of Ontario Corporations, empowering you to make informed decisions for your business’s growth and prosperity. The article is just for information purposes not for legal advice.